When conference sessions run past their scheduled closing time, disputes over overtime fees frequently arise during post-event invoicing. Use this standard on-site sign-off sheet to record actual on-mic hours and secure authorized client signatures before leaving the venue.
1. Booth Daily Log Table
| Booth / Language | Seat A | Seat B | Sound Check | Start Time | End Time | Overtime (Min) |
|---|---|---|---|---|---|---|
| Booth 01 (EN / ES) | [Interpreter Name] | [Interpreter Name] | 08:15 AM | 09:00 AM | 18:30 PM | +30 min |
| Booth 02 (EN / FR) | [Interpreter Name] | [Interpreter Name] | 08:15 AM | 09:00 AM | 18:30 PM | +30 min |
| Booth 03 (EN / AR) | [Interpreter Name] | [Interpreter Name] | 08:15 AM | 09:00 AM | 18:30 PM | +30 min |
2. Overtime Authorization & Acceptance Sign-Off
Overtime Certification:
I, the authorized Client Representative, certify that the interpreting booths operated beyond scheduled contract hours as noted above. I authorize billing for the recorded overtime minutes in accordance with the agreed contractual overtime schedule.
Client Representative Name: ___________________________
Signature: ______________________ Date/Time: _______________
Chief Interpreter Name: ___________________________
Signature: ______________________ Date/Time: _______________
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